Tag Archives: E-Mail Etiquette

10 Easy Ways To Eliminate E-mail Overload

E-mail driving you crazy? Every time you delete one, do five more show up? Are you finding it impossible to answer every e-mail you receive? If this is you, then here are 10 tips to reduce e-mail overload.

1- Get a good spam filter. Even if it saves you just 10 minutes a day, that adds up to over 59 hours a year.
2- Cancel subscriptions to unwanted mailing lists. Also, make sure you are careful to check the “unsubscribe” or “opt-out” box when purchasing items online.
3- Ask your friends to remove you from joke groups or chain messages.
4- Don’t post or publish your e-mail on websites.
5- Don’t respond to every e-mail you receive. Yes, it’s okay NOT to respond to some e-mails.
6- Be succinct. Restrict your messages to a few sentences. If you can’t, pick up the phone or talk in person.
7- Take advantage of subject lines. If possible, put your question in the subject line of your message. Here’s another tip: create a set of codes with your co-workers and place them in the subject line to help them process and prioritize messages. For example, use “FYI” for informational messages. Use “AR” for action required and “URG” for urgent messages.
8- Block time to answer your e-mail and fight the temptation to check your e-mail every few minutes.
9- Respond to messages when you open them so you only read them once.
10- Set time aside in the morning and the evening to process your inbox. Shoot for a completely empty inbox. File messages you need to keep and set reminders for messages that require you to follow up.

How to Pick a Good Password!

What’s the most common password? You guessed it…”password.” Obviously this is not the best way to protect yourself against hackers and online thieves. But even if you don’t use the word “password,” you might be using an equally easy password to decipher.

We suggest you DON’T use the following passwords for really important web sites, such as your online banking web site or other financially related sites.

“The 19 Most Important Rules of E-mail Etiquette”

E-mail is quickly becoming the #1 way we communicate with friends, family, co-workers, employees, and clients. But be careful! E-mail messages cannot accurately deliver the tone of your message and what you thought was funny sarcasm may be interpreted as an insult to your reader.

More than 80 years have passed since Emily Post wrote her first book on etiquette. Back then, the rules had more to do with how to properly introduce someone and which fork to use at a dinner party. But with the introduction of new communication tools comes new rules. Below are 19 quick tips and rules for what is—and isn’t—acceptable behavior when using e-mail.